Smartphone Integration & Maintenance

Smartphones are ubiquitous today. Everybody in the western world is integrating this technology into their lives. They are very adroit devices provided that skillful measures are taken to deploy them. Smartphones hold three very important databases of information. One is the email. This is a very prolific means of communication today. Another is the calendar. This facet on the smartphones allows us to organized our limited time to be where we need to be ON TIME. The last but equally important database held on the phone is the contact list. This contact list is becoming ever more involved and holds more and more information as time goes on in each and every contact. One of the most complex problems for many individuals is managing these three prolific databases and most importantly CONTROLLING them. As we all the services we provide we find that skillful integration of smart phones and all their useful functions in a manner that allows synchronizing to occur with all other electronic devices allow for true freedom from complication and overlap to occur.

The problem and its respective solution set is simple really. A smartphone when purchased has the three above facets (email, calendar and contacts) that need to be addressed. Migrating these from an older phone is where people become aware of the disparity between what is on their computers and what exists on their smart phones. It becomes evident to many people (especially those using Outlook to manage their mail on the computer) that there is duplication and missing entries between both sets of data. It becomes further clear that if a contact, email or calendar event gets added, deleted or changed on either devices (computer or smart phone) there is a disparity between the two devices. If more than one computer is used for Outlook or more than one smart phone is used it becomes increasingly clear that managing these three important databases becomes almost impossible. Duplication, overlap or plain missing events in one device or the other becomes extremely evident and makes the "smart" phone NOT SO SMART. There is an incredibly simple solution to this problem and a very succinct way to manage all these devices where everything that is done in them regardless of which one, when or where is seamlessly synchronized with the others behind the scenes. This means that if you add a contact on the smart phone with all the ensuing information for example, (with email, phone numbers and address) that this informatio automatically populates identically in the computer email client or web based connection. Simply put if a few proactive, inensive and easy to deploy steps are taken the above problem gets SOLVED permanently. Once set up accordingly, truly whereever you go and whatever device is used THERE YOU ARE.

In the past it was very expensive and required a large painstaking overhead to enact such a simple synchronicity. Exchange server was used to enact the aforementioned dynamic. Exchange server does all of the above very skillfully but was confined to high end network administration and required expensive deployments of advanced servers on a network and furthermore had a very expensive and high overhead to manage and keep stable. Exchange server is wonderful and still provides a resource but the tools it offers are in addition to the ones described here are truly only useful for very large firms and organizations. This has changed and there is now an incredibly INEXPENSIVE tool that allows everyone layman or otherwise to have this tool set for everyday use. Goggle Apps Sync is the way to enact this now. The smaller business and home user now has a perfect option to exact the Exchange Server tool sets for a fraction of the cost and overhead as the smaller consumers needs are met fully with the choice to go to Google Apps. Many high end networks are converting to this topology as the cost is negligible and offers all the same tool sets. Having a singular set of contacts, emails and calendar events regardless of the device used is now a cinch for everyone and is incredibly inexpensive.

A domain name must be purchased. An example would be as follows. John Smith has been using This email address is being protected from spambots. You need JavaScript enabled to view it.  (usually google, yahoo or the ISP's domain). Instead www.johnsmith.com would be purchased for about 10 dollars. This domain is hosted very inexpensively (5 dollars a year) and the MX (mail exchange records) get pointed to google's server. The fee at google is 50 dollars a year for each user. The total fixed cost is about 55 dollars a year. Once the domain has been purchased and MX records pointed all devices (computer, iPad, iPod, phones etc. etc.) use the google server as a means to populate the three databases mentioned above. If a change to a contact is made on the smartphone (adding or editing a contact, adding a calendar event, or sending or receiving an email) the change is AUTOMATICALLY reflected on all the other devices. This means that a person using this topology has a SINGULAR set of contacts, emails and calendar events and all changes made from any of them reflect on all the others instantaneously. This means that buying a new computer, or buying a new smart phone or adding an iPad does not present a concern for what is really important. With a user name and password added to these devices ALL THE IMPORTANT information populates instantaneously. Under this regimine someone can turly say that "wherever I go there i am" in respect to computing. This is a must for personal use and business use alike.

We are also very fond of Microsoft Exchange Servers. They are not for everyone but provide the tools to bring synchronization as described above but just on premise. It is clearly more expensive to manage the entire server on premise, but there are many businesses that want to control their data and want the freedoms that come with advanced (albeit) expensive tools. We truly appreciate all the tools that Exchange Server offers. There are features such as Unified Messaging that can not be achieved without such a server. Please don't hesitate to ask about Exchange deployments.

Please contact us anytime about simple Google Apps services. It takes very little time to set up and the fruits that are gleaned are amazing for all users large and small. This topology enacted gives a user a very easy handle on their emails, contacts (along with addresses for groups associated with contacts) and calendar events no matter which device they currently reside on. It is a very adroit way to manage information between devices and we are incredibly happy to help people realize this simple process for complete organization and control of their most important information. Please feel free to ask about this and present any questions. Once described a couple times and illustrated accordingly this process is INCREDIBLY simple and even more useful. Exchange server or Google Apps.....both will get the job done....and both have their place!

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